ACCOUNTS EXECUTIVE
Job Description for Accountant & Vendor Management Executive
Profile – Accountant
Salary – 20 to 30k
Location – Dwarka
Age – Above 25 year
Job Summary
We are seeking a highly organized and detail-oriented Accountant and Vendor Management Executive to join our finance team.
This hybrid role is responsible for managing the end-to-end accounts payable process, maintaining accurate financial records, and serving as the
primary point of contact for our suppliers and vendors.
The ideal candidate will ensure that vendor invoices are accurately processed, payments are
disbursed on time, and strong vendor relationships are maintained while ensuring compliance with internal financial policies and tax regulations.
Key Responsibilities
Accounting & Accounts Payable
Process day-to-day vendor invoices, ensuring accurate coding to appropriate general ledger accounts.
Perform three-way matching of Purchase Orders (POs), Goods Receipt Notes (GRNs), and supplier invoices before processing payments.
Reconcile daily bank statements and vendor ledgers to ensure accuracy and identify discrepancies.
Prepare weekly or monthly payment schedules to optimize cash flow while meeting vendor payment terms.
Assist the finance team with month-end and year-end closing activities.
Ensure accurate calculation and timely deduction of applicable taxes (e.g., TDS, GST) on vendor payments.
Vendor Management
Serve as the primary liaison between the company and its vendors for all finance and payment-related queries.
Onboard new vendors by collecting necessary tax documents, banking details, and compliance forms.
Resolve billing disputes, missing invoices, and payment delays promptly and professionally.
Monitor vendor performance regarding billing accuracy and adherence to financial terms.
Collaborate with the procurement team to negotiate better payment terms and resolve supply-chain financial bottlenecks.
Maintain up-to-date database of all vendor contacts, contracts, and payment terms.
Reporting & Compliance
Generate monthly Accounts Payable aging reports for management review.
Maintain organized digital and physical records of all invoices, receipts, and payment proofs for audit purposes.
Support internal and external auditors by providing necessary vendor documentation and ledger details.
Qualifications & Requirements
Education: Bachelors degree in
Commerce (B.Com), Accounting, Finance, or a related field. Masters degree (M.Com)
Experience: 3 to 5 years of proven experience in accounts payable, general accounting, and vendor management.
Software Proficiency: Hands-on experience with accounting software (e.g., Tally Prime or any other accounting and billing software knowledge)
Technical Tools: Advanced proficiency in Microsoft Excel (VLOOKUP, Pivot Tables, conditional formatting).
Tax Knowledge: Solid understanding of local tax regulations (such as GST and TDS in India) as they relate to vendor payouts.
Key Skills
Excellent numerical and analytical skills with a high degree of accuracy.
Strong written and verbal communication skills for effective vendor correspondence.
Ability to handle high volumes of data and invoices under tight deadlines.
High level of integrity and confidentiality regarding financial data.
Strong problem-solving skills to independently resolve reconciliation issues.
Contact
9873749599
hr@divyaplacement.com
